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Course Outline

Introduction to AI-Powered Summarization

  • How ChatGPT processes and summarizes information.
  • Document types commonly used in government work.
  • Understanding AI output limitations and the need for refinement.

Summarizing Reports and Briefing Materials

  • Generating concise summaries from policy or research reports.
  • Distilling findings from technical or analytical documents.
  • Formatting content for executive-level review.

Summarizing Meetings and Consultations

  • Transforming meeting notes and transcripts into actionable items.
  • Highlighting key decisions and unresolved points.
  • Preparing summaries for internal communications or follow-up actions.

Prompting for Better Results

  • Prompt structures for summarization and rewriting.
  • Examples of role-based and outcome-oriented prompts.
  • Iterative prompting to improve summary output.

Tailoring Tone, Style, and Structure

  • Adapting content for ministers, internal managers, or the public.
  • Using formal vs. conversational tone as needed.
  • Generating different formats (bullets, executive memos, Q&A).

Integrating ChatGPT into Government Workflows

  • Using ChatGPT in Word, Teams, and browser-based workflows.
  • Combining ChatGPT with meeting/collaboration tools.
  • Reviewing and revising summaries in real time.

Responsible Use and Validation

  • Avoiding misrepresentation or hallucinated facts.
  • Validating summaries and citing original content.
  • Complying with information governance and security policies.

Summary and Next Steps

Requirements

  • Familiarity with internal reports, meeting notes, or policy documents.
  • No previous experience with ChatGPT or AI tools is required.

Target Audience

  • Analysts
  • Program managers
  • Executive support staff
 7 Hours

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