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Course Outline
Module 1: AI Fundamentals in the Contemporary Office
- Introduction to Large Language Models (LLMs) and their application in administrative work.
- Core principles of prompt engineering for productivity-focused tasks.
- Ethical considerations and data privacy when using AI in professional environments.
- Overview of the ChatGPT interface and its primary features.
Module 2: Information Management and Summarization
- Generating summaries and syntheses of lengthy documents, reports, and articles.
- Creating meeting minutes from transcript recordings.
- Utilizing ChatGPT for organizing data and categorizing information.
- Extracting key insights and conducting sentiment analysis on text content.
Module 3: AI-Assisted Communication and Writing
- Automating email correspondence (standard replies, follow-ups, and invitations).
- Drafting formal letters, internal memos, and communications.
- Constructing well-structured presentations and speeches.
- Refining grammar and writing style for professional interactions.
Module 4: Planning, Organization, and Task Automation
- Project planning: Developing action plans, schedules, and assigning tasks.
- Agenda management: Creating calendars and setting meeting reminders.
- Generating task lists and prioritizing activities.
- Automating repetitive duties: Email sorting, recurring report generation, and document management.
- Leveraging AI for problem-solving and decision-making processes.
Module 5: Practical Cases and Exercises
- Workshop: Building a project plan from scratch using ChatGPT.
- Exercise: Summarizing a financial report and drafting an executive email.
- Simulation: Planning a meeting and writing the corresponding minutes.
- Creating customized templates for daily use.
Summary and Next Steps
Requirements
- No prior experience with artificial intelligence is needed.
- A fundamental understanding of administrative duties and information management is beneficial.
Target Audience
- Administrative assistants.
- Secretaries.
- Project managers.
- Coordinators.
- Professionals looking to improve productivity and efficiency in office management.
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
