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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Understanding AI and natural language processing
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription plans

ChatGPT for Summarizing Reports

  • Methods for summarizing large documents
  • Extractive versus abstractive summarization techniques
  • Practical exercise: summarizing meeting notes and policy documents

ChatGPT for Preparing Briefs

  • Generating executive summaries
  • Structuring clear and professional briefs
  • Practical exercise: creating a one-page brief from a detailed report

ChatGPT for Administrative Communication

  • Drafting professional emails and memorandums
  • Enhancing tone, clarity, and conciseness
  • Practical exercise: rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text tasks (e.g., reminders, follow-ups)
  • Developing templates for common administrative needs
  • Practical exercise: building reusable prompts for daily tasks

Techniques for Enhancing Productivity

  • Time-saving strategies using ChatGPT
  • Organizing and prioritizing tasks with AI assistance
  • Practical exercise: setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Using ChatGPT with office applications (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily admin tasks with AI support

Summary and Future Steps

Requirements

  • A grasp of fundamental computer skills
  • Experience using word processing software
  • Familiarity with email and online collaboration platforms

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals seeking AI tools to improve productivity
 14 Hours

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