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Course Outline
Introduction to ChatGPT and AI Fundamentals
- Understanding AI and natural language processing
- Capabilities and limitations of ChatGPT
- Accessing ChatGPT: comparing free and subscription plans
ChatGPT for Summarizing Reports
- Methods for summarizing large documents
- Extractive versus abstractive summarization techniques
- Practical exercise: summarizing meeting notes and policy documents
ChatGPT for Preparing Briefs
- Generating executive summaries
- Structuring clear and professional briefs
- Practical exercise: creating a one-page brief from a detailed report
ChatGPT for Administrative Communication
- Drafting professional emails and memorandums
- Enhancing tone, clarity, and conciseness
- Practical exercise: rewriting administrative correspondence
Optimizing Tasks with ChatGPT
- Automating repetitive text tasks (e.g., reminders, follow-ups)
- Developing templates for common administrative needs
- Practical exercise: building reusable prompts for daily tasks
Techniques for Enhancing Productivity
- Time-saving strategies using ChatGPT
- Organizing and prioritizing tasks with AI assistance
- Practical exercise: setting up AI-assisted workflows
Integrating ChatGPT into Office Workflows
- Using ChatGPT with office applications (Word, Excel, Email)
- Best practices for ensuring accuracy and reliability
- Practical exercise: streamlining daily admin tasks with AI support
Summary and Future Steps
Requirements
- A grasp of fundamental computer skills
- Experience using word processing software
- Familiarity with email and online collaboration platforms
Target Audience
- Administrative staff
- Office assistants
- Professionals seeking AI tools to improve productivity
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.